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Recordkeeping, either computer or hand generated, is a
critically important management function. Inventory and
usage records can point out inefficiencies, theft and
negligence, and with today’s narrow profit margins, correct
management decisions are essential.
To
maintain our market share and to ensure consumer confidence,
we must be able to document the use and safety of our
product. We must be able to provide through effective
documentation that we have a tight control over risk factors
such as antibiotics and other therapeutic medications. As a
result, consumer demand will be strengthened and regulatory
pressures upon our industry should be minimized.
Animal
health products are costly items even with no administrative
inefficiencies. Accurate records can highlight insufficient
animal response and thereby prevent ineffective
administration of processing medications and therapeutic
treatments that fail to work. Furthermore, this information
tells your veterinarian what treatments you have been
administering so he or she can: (1) make sure treatment
recommendations are being followed; and (2) judge whether
the treatment regimens need to be adjusted as animals and
environmental conditions change.
Regulatory inspections resulting from residue violations
will require a complete set of records regarding the
compound in question. Effective documentation that shows
correct procedures and administration is the only way to
avoid liability from a residue contamination that occurs
from your livestock or feedstuff.
The recordkeeping systems presented throughout this handbook
were developed from systems currently in place. They are
examples that can be used by your facility or they can be
used as ideas to create or revise your current system.
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